Looking Ahead to Winter Weather

Weather is on the way

Some early predictions suggest that, in our neck of the woods, we're going to experience average to slightly-below-average temperatures this Winter. Of course, it's too early to know how many heavy snowfalls we're going to get.

With that in mind, below you'll find some information reprinted from last Winter. We've got a smart weather policy in our contract, and we want it to help your season go a little more smoothly . . .


In conversations leading up to the previous contract negotiations, it became clear that SHARE members saw a greater need for flexibility during inclement weather situations, which led us to negotiate the Time Offset Option as a new part of our Inclement Weather contract language.

The contract says:
Time Offset Option 
Employees who are excused from job duties due to inclement weather may, at their discretion, workplace conditions permitting, choose to make up the lost time, instead of using their own earned time. The time missed due to the weather event can be made up in a single instance or in increments, and must be worked within the same pay period as the event.

About the Time Offset Option
This option is only available to “non-essential employees” and your ability to use this option will vary depending on your workplace conditions--for example, the kind of work that you do, the tasks at hand, the hours that you cover, etc. Throughout any weather event, you should have clear communication with the appropriate supervisor about your needs and the needs of the department. 

Since this Time Offset Option is new to supervisors as well as to SHARE members, to minimize confusion we recommend you and your supervisor talk through the specific expectations before the bad weather hits. There might not yet be any standards on how your department implements this new Time Offset Option, so the details might need to be worked out. Please feel free to ask advice and help of your SHARE union rep, who will be happy to help you address your individual needs and work with you and your department to develop standards if needed.

About Inclement Weather and "Essential" Employees
Because some essential functions of the Medical School must be maintained, and some departments cannot simply close, usually those that operate 24/7 or 7-days a week, a plan for staffing coverage is needed. To be clear about who has to come to work in these cases, employees need to be designated as “essential” or “non-essential” by their department head. If there is confusion or disagreement about an employee’s designation, it should be discussed by the employee and the department head, either of whom may also ask for help from the Union and/or the Office of Labor and Employee Relations.

For More Details
The SHARE-UMMS inclement weather policy, including the Time Offset Option, can be found on page 12 of the contract. If you have any questions please email us at share.umms@theshareunion.org or call the SHARE office: 508-929-4020.