Many SHARE members recently received an email from the hospital describing an "all-hands-on-deck" plea for help to manually input appointment and registration information into Epic, and to validate appointment and registration information that is electronically converted into Epic.
No one is required to come in on their weekend off, but the success of the Epic launch requires this step. The hospital encourages participation, and wants your help.
To be eligible, participants must work in qualified job roles as listed in this link, and have completed appropriate training sessions prior to attending the Conversion Weekend. The hospital notes that these weekend events will provide useful experience before Epic goes live. Incentives offered for SHARE members include:
- Qualified SHARE members can participate in the hospital's Epic Conversion and be paid Overtime (if they work more than 40 hours that week, or more than 8 hours that day). The weekend pay differential of $2.50 per hour will also be applied, as per the SHARE contract.
- Free on-site parking, lunch, and beverages will be provided.
- SHARE members commuting from off-site locations (non-Worcester campuses, such as Barre, Tri-River, etc.) will be paid the federal mileage rate, according to the SHARE Contract Agreement. (Currently 53.5 cents/mile.)
The work must be done on specific weekends in September, at 100 Front Street in
Worcester, in preparation for the October 1 Epic Go-Live event.
For the Appointment Conversion weekend, September 9-10, the hospital needs 400 participants from 8 am to 5 pm.
For the Registration and Referral Conversion Weekend, September 16-17, 340 participants will be needed.
To request a copy of the hospital's email regarding Epic Conversion, or to ask questions, please contact EpicScheduling@umassmemorial.org